Board of Trustees’ Committees

Summaries of Duties and Responsibilities of each Committee

Updated October 2017

Committees required by the Bylaws

Academic (A)

The Academic Affairs Committee ensures that there is an up-to-date written statement of the academic mission and goals of the University; that the academic programs are consistent with the mission and goals; that the academic budget reflects these priorities; that faculty personnel policies and procedures complement the priorities; that standards of student admission and matriculation are consistent with the priorities and with the programs offered; that diversity and campus climate issues are adequately addressed; and that the outcome and effectiveness of academic programs are regularly assessed. In 2013, the Committee was re-structured to include The College of Graduate and Continuing Studies.  This committee will provide oversight of innovation in distance education and guidance regarding strategic planning, program development opportunities, and related activities designed to enhance enrollment and market presence.   The Provost is the liaison.

Budget and Finance (A)

In addition to the duties set forth in Article Four, Section 8, of the Bylaws, the Budget and Finance Committee is charged with the following responsibility:  continuing review of operating results and all other functions as are normally performed by the Office of the Treasurer.  The Treasurer is the liaison.

Development (A)

All fund raising activities are centered in this committee.  Its functions include:  review and make recommendations on broad policies of fund raising; planning and coordinating of all fundraising campaigns.  In 2013, the Committee was re-structured to include Alumni & Volunteer Relations.  The Committee will now also review and ensure all volunteer and alumni activities of the University are in the University’s best interest and in alignment with the Long Range Plan of the institution.  It encourages and recognizes the importance of all volunteer activity to the University.  The Vice President for Development and Alumni Relations is the liaison.

Facilities Planning (B)

The functions of this committee include:  study and review master campus plans for all facilities operated by the University, ensure that they are continuously updated to reflect changing educational goals, long-range plans, services, financial needs and projections all coordinated with appropriate board committees; evaluation of plant, grounds and the needs and use of equipment; allocation of space, overseeing of authorized plant construction and physical improvements; and recommendation as to retention and use of campus planners, architects, consultants, and contractors as required.  The Chief Administrative Officer is the liaison.

Student Affairs (b)

 In 2013, four committees (Leadership, Athletics, Student Success, and Enrollment Management & Branding) were combined to create a Student Affairs Committee.  This charge to this committee is as follows:

  1. Guide the institutional policies on overall enrollment management – defined as the combination of admissions and student success. The committee will assess admissions recruiting plans as well as the undergraduate experiences that have a direct impact on student retention and thereby student graduation rates.
  2. Provide oversight of the leadership development experience being required of all students. Ensure that appropriate and responsible actions are being taken to maintain an appropriate campus climate at the University in the execution of the undergraduate and co-curricular programs.
  1. Appraise the role of athletics, to include varsity, club, and intramural sports at the University. Work with the Director of Athletics to assess the strengths and weaknesses of the athletic program and offer possible courses of action to enhance the function of athletics.

The Senior Vice President for Student Affairs and Information Technology is the liaison.

New Business Initiatives Committee / Strategic Planning (NBI/SP) (B)

The New Business Initiatives Committee / Strategic Planning (NBI/SP) committee will provide oversight of the process for identifying investments in new business opportunities that leverage or extend the University brand and contribute additional revenue.   This committee will require coordination with the Academic Affairs and Budget and Finance committees. This committee is also charged with bringing forward the conceptual design of the Norwich After Next (post 2019).   The liaison is the Dean and Vice President of College of Graduate and Continuing Studies.

Audit (C)

In addition to the duties set forth in Article Four, Section 9, of the Bylaws, the Audit Committee has general surveillance over all of the operations to see that compliance with the Charter and Bylaws of the Institution are observed and that financial affairs are prudently managed.  They are to consult with the auditors and recommend improvement of any of the operating procedures, particularly internal controls.   The Audit Committee will also review all pending legal actions against the University and oversee the management of the risk management program.  It will be the primary committee that reviews ethical issues confronting the Board for the University community.  The Controller is the liaison.

Human Resources (C)

The Human Resources Committee was established in October 2016 as a reconfiguration of the Compensation Committee which had been formed in October 2009.  The rationale of the restructure was to acknowledge the changing field of Human Resources which still encompasses compensation but also provides leadership in other areas of importance to the University such as employee engagement, professional development and compliance with federal and state regulations.  The purpose of the committee is to review and evaluate Human Resources programs, including compensation and benefits, policies and procedures which enhance the mission and guiding values of Norwich by supporting a diverse workforce and providing exceptional service to the campus community.

The committee will review and provide advice to the President on compensation issues for highly compensated employees, review compensation benchmarks and studies done by independent organizations, and use appropriate comparable data prior to making these recommendations to the President.  In addition, the committee will make a recommendation to the full Board on the President’s compensation.  These recommendations will consider performance, longevity, market equity, and will insure compliance with IRS and other federal and state guidelines.  Documentation of the Board’s actions on the President’s compensation is to be considered confidential and is to remain on file with the secretary of the board.  The committee will also have responsibility for reviewing and making recommendations to the Board on changes in the design of the benefit plans provided for eligible staff and faculty, such as the cafeteria plan of benefits and all of its components, including but not limited to medical coverage, dental coverage, flexible spending accounts, and group life and long term disability insurance.  As one aspect of employee benefits, the committee will provide fiduciary oversight for the design and implementation of the University’s retirement plans, maintaining them for the benefit of the staff and faculty who are the plan participants.  The Director of Human Resources will be the liaison.

Executive (C)

The Executive Committee consists of nine members of the Board elected annually by the Board.  The duties and responsibilities of the committee are set forth in Article Four, Section 2 of the Bylaws.  The Executive Committee acts for the Board between scheduled Board meetings.

Investment (C)

In addition to the duties set forth in Article Four, Section 7 of the Bylaws, the Investment Committee is charged with overseeing the investment of all funds and securities not immediately required for current expenses.  The committee is responsible for complying with the investment policy as approved by the Board of Trustees and monitoring the investments of the University.  In addition, the Investment Committee works with the Treasurer regarding the investment and oversight of operating funds.  The Treasurer is the liaison.

Technology (C)

This committee has oversight over all implementation of technological issues at the University, to include use of computing in instruction and administration.  Close coordination is required with the Academic Affairs Committee on instructional issues.  This committee will assess and assist the Director of IT and the VPAA in laying out prudent courses of action in ensuring that the University remains current in all technological aspects.  It is envisioned that the technological impact on instruction and administration and on the reputation of the University will grow over time.  This committee will also require close coordination with the Finance Committee.  The Senior Vice President for Student Affairs and Information Technology is the liaison.

Trustee Affairs (C)

This committee is responsible for trustee recruitment, matching tasks to people, developing an orientation program for new trustees, recommending officers and committee membership, developing varied and diverse agenda and workshops, and assuring effective operations of the Board as a functional unit.  In short, the Trustee Committee on Trustee Affairs must be the trustee management unit responsible for operation relevance, self-renewal and greater reward for effective trusteeship.  It is also charged with the oversight of the Norwich University Applied Research Institute (NUARI) and all of its elements. The Secretary is the liaison.

 

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