Master of Architecture academic regulations

Master of Architecture: Academic Regulations

Norwich University reserves the right to change any provision or requirement in these regulations. Students are responsible for knowledge of and compliance with these academic regulations.

Students will follow the Master of Architecture academic regulations in effect at the time of enrollment in the Master of Architecture program.

Section 1 – Degree, Admission, Application

  • 1.1 Degree Awarded
    • Master of Architecture
  • 1.2 Requirements for the Degree
    • Refer to the university catalogue for the academic year the student was admitted
  • 1.3 Admission
    • 1.3.1 The 5½ year course of study consists of a 4 year Bachelor of Science in Architectural Studies (BS/AS) degree program and a 1Ω year Master of Architecture (M.Arch) degree program. The 1¼ year M.Arch degree program is only open to students who have graduated from Norwich University with the BS/AS degree.
    • 1.3.2 Application to the M.Arch program is normally made between the 7th and 8th semesters of the BS/AS degree program. Students who are enrolled in the BS/AS may apply to the M.Arch program at any time after their 7th semester. If they chose to graduate with the BS/AS and leave the university, they may apply to the program at a future date. However, all course work for the 1Ω year M.Arch program must be completed within 5 years of initial enrollment.
    • 1.3.3 Admission to the program is based upon a minimum university GPA of 2.50 and a minimum GPA of 2.75 all design studio courses, including AP111 and AP118. In addition to the GPA requirements, applicants must submit a portfolio of their work, conforming to the criteria in effect at the time of application, for review and approval by the architecture graduate admissions committee. Students are provisionally accepted until they meet the graduation requirements for the BS/AS degree. Accepted students may defer their start of coursework for one year. Beyond the one year deferral, they must reapply. Their reapplication will be evaluated under the admission criteria in effect at the time of reapplication.
    • 1.3.4 A person not accepted into the M.Arch program may reapply the following admission cycle. Their reapplication will be evaluated under the admission criteria in effect at the time of reapplication.
    • 1.4.1 The architecture faculty, through the Committee on Academic Standings and Degrees shall recommend to the President students who have completed degree requirements.
    • 1.4.2 No degree shall be conferred or diploma awarded until the Registrar determines that all degree requirements are met.
    • 1.4.3 No degree shall be conferred or diploma awarded until the recipient has paid all Norwich University bills or arranged for payment to the satisfaction of the Chief Financial Officer.
    • 1.4.4 No degree shall be conferred or diploma awarded until the Vice President for Student Affairs has cleared the student’s record.
    • 1.4.5 Master of Architecture candidates who, at midterm in the spring semester are enrolled in courses that will complete their degree requirements and have a cumulative GPA of 3.0 as determined using the mid-term grades, may participate in commencement exercises.

Section 2 – Credit, Courses and Curricula

  • 2.1 Award of Credit
    • 2.1.1 Credit hours and grade points shall be awarded only for those university courses for which a student is properly registered.
    • 2.1.2 Graduate level courses in architecture carry the AP500 level designation.
    • 2.1.3 The Program will not accept graduate courses from other institutions for graduate credit.
    • 2.1.4 Graduate level classes with grades below a ìCî will not count toward M.Arch graduation credits.
    • 2.1.5 An M.Arch student must receive a grade of ìBî or better in AP526 to receive credit for the course. If an M.Arch. student receives a grade of “C” in both AP525 and AP526, they must repeat both courses in sequence.
    • 2.1.6 Graduate courses completed at Norwich University before admission into the M.Arch program will be accepted for graduate program credit provided:
    • The course credits are not counted toward completing an undergraduate degree; and
    • The course was taken no earlier than the 1st semester of the 4th year of undergraduate study and
    • The student has the written permission of the Director of Graduate Architecture.
    • 2.1.7 Provisionally Accepted students are allowed to enroll in AP531 Internship in advance of their reception of the BS/AS degree.
  • 2.2 Credits for Graduation
    • Graduation requirements are measured in courses and credits. Courses and credits required for graduation are specified in the catalogue for each curriculum. Students should consult the catalogue to be sure they are meeting the graduation requirements in their degree program.
  • 2.3 Credit Load
    • 2.3.1 Minimum full-time enrollment is 11 credits.
    • 2.3.2 The maximum Full-time enrollment credit load for fall and spring semesters is outlined in the Catalogue and will not exceed 17 credits.
    • 2.3.3 For the purposes of the program, the summer course, AP531-Internship, will be counted as a semester.
  • 2.4 Extra Credit
    • 2.4.1 Course loads above the normal credit load require the approval of the Director of Graduate Architecture and the School Dean. A petition is required which will include the request, justification and the course(s) to be dropped in the event the petition is disapproved. The petition is filed with the Director of Graduate Architecture at least one week before registration. Course loads above 17 credit hours will not be approved.
    • 2.4.2 Course charges. Extra course charges will be applied at the part-time per credit rate for credits over the normal course load as specified in the current course catalogue.
  • 2.5 Independent Study
    • To support a course registration for an independent study, in a course normally not offered using that mode of instruction, the student must secure the positive recommendation from their Academic Advisor and the Director of Graduate Architecture. The request must be made using the School of Architecture and Art Independent Study Form and approval must be secured before the student will be allowed to register for that course.
  • 2.6 Course Audit
    • No course auditing will be allowed.
  • 2.7 Repeat Courses/Repeat Grade Policy
    • 2.7.1 A student shall not receive credit twice for any course except those courses whose catalogue description permits repetition for credit.
    • 2.7.2 A previously passed course may be repeated to meet minimum grade standards required for graduation when expressly approved by the Director of Graduate Architecture.
    • 2.7.3 If a course previously graded B, C or F is repeated at Norwich, only the last grade earned in the course will be calculated in the grade point average. The grade previously earned in the course will be removed from GPA calculations even in the event that a lower grade is earned when the course is repeated. If a failing grade is earned upon the retaking of a course, any credit earned will be lost.
    • 2.7.4 Each repetition of a course will be identified. Credits earned will be awarded once.
  • 2.8 Conflicts
    • 2.8.1 Students shall not schedule courses that require conflicting hours of attendance unless the responsibility for resolution of the conflict is accepted in writing on the course registration form by one of the instructors or the School Dean and approved by Registrar.

Section 3 – Grades Averages And Marking Periods

  • 3.1 Grades
    • These grades and grade points shall be awarded:
      Grade Grade Points
      A 90 – 100% 4 per semester credit hour
      B 80 – 89% 3 per semester credit hour
      C 70 – 79% 2 per semester credit hour
      F Less than 70% Zero per semester credit hour
      I Incomplete grade Not calculated as part of GPA
      NG No Grade Mid-term grade only; Not calculated as part of GPA
      W Withdrew from course before withdrawal deadline

    • 3.1.1 Grades that are followed by a (.) are awarded for non-degree credit courses. Example, “A.”
  • 3.2 Grade Point Average
    • 3.2.1 The grade point average is computed by dividing grade points earned by credit hours attempted, including failures.
    • 3.2.2 Only grade points earned and semester credit hours attempted in the Master of Architecture curriculum at Norwich will be included in computing the student’s grade point average.
    • 3.3.1 A grade of “I” may only be assigned at the end of the semester and not at mid-semester.
    • 3.3.2 A student who fails to complete required work in any course due to authorized absence caused by illness or emergency may receive the grade of incomplete (I).
    • 3.3.3 A student may also receive the grade of incomplete (I) at the discretion of the faculty. Faculty, when assigning a grade of “I”, shall communicate to the student:
    • that an “I” grade was assigned;
    • what work is still required; and
    • the deadline for submission of the work. The instructor determines the deadline, and the deadline shall be no later than one year from when the grade was assigned.
    • 3.3.4 If no change of grade is received by the Registrar within the one year period, “I” grades will automatically be changed to “F”
    • 3.3.5 A course carrying the grade of “I” will be excluded from the computation of total semester credit hours and grade point averages.
  • 3.4 Course Drop/Add and Course Withdrawal
    • 3.4.1 A student may drop or add a course within one week after classes start. The deadline for dropping or adding a course is listed on the academic calendar. The permanent academic record will not reflect courses DROPPED during this period.
    • 3.4.2 During the time from the end of the DROP/ADD period and extending to two weeks following the date on which mid-semester grades are due, a grade of W will be entered on the Permanent Academic Record for any course withdrawal by a student who remains enrolled at the university. The student is responsible for filing a complete DROP/ADD/WITHDRAWAL form (RF3), with the Registrar prior to the withdrawal deadline. A student must meet with the instructor prior to withdrawal and obtain the instructor’s signature on the withdrawal form. After the deadline, a grade of “Fî” will be entered on the Permanent Academic Record for any course withdrawal unless the Committee on Academic Standing and Degrees approves the assignment of a grade of W.
    • 3.4.3 Withdrawals from the University
    • A student who separates from the University for any reason between the end of the ADD/DROP period and the course withdrawal deadline will receive a grade of “W” in each class.
    • 3.5 Grading Practices Notification for Students
    • At the beginning of a course, a student must be made aware of the method of grading in the course and of the weight that is attached to the final examination. Any change to the grading policy must be given to students in writing
    • 3.6 Grade Reporting by the Faculty
    • 3.6.1 The faculty reports grades for all graduate students twice during the semester.
    • Mid-semester grades are reported to the Academic Recorder on or before the Friday of the seventh week of each semester, in accordance with the Academic Calendar. In the event at sufficient course evaluation is not available for the reporting of a grade at mid-semester, the grade of “NG” (no grade) must be reported.
    • Final grades are reported to the Academic Recorder at the conclusion of the semester. These grades are posted on the permanent academic record.
    • 3.6.2 Final grades will be submitted to the Recorder within three days (24 hours for expected graduates, spring semester) after the final examination unless this period is extended by the course division head and reported to the Registrar. In courses in which no final examination is given, final grades will be submitted to the Recorder within three days of the last reading day unless this period has been similarly extended.
    • 3.6.3 After grades have been reported to the Recorder, instructors may report them to students by a secure system that protects the confidential nature of each student’s grade. The Recorder will not provide grades to individual students.
    • 3.7 Grade Notification
    • 3.7.1 The Registrar will notify each student of grades reported at mid-semester
    • 3.7.2 The Registrar will notify each student of grades received at the end of each semester, together with grade point average.
    • 3.8 Academic Warning by the Registrar
    • 3.8.1 The Registrar will issue an Academic Warning to masters degree candidates who receive a “C” or below in one or more courses at mid-semester.
    • 3.8.2 Students receiving Academic Warnings must report to their academic advisor within 5 days.
    • 3.9 Official Grades
    • Official grades are final grades that are entered upon a student’s permanent academic record. Mid-semester grades are not official grades, are not entered on the permanent record, and are reported for the sole purpose of assisting students in assessing their academic status at mid-semester.
    • 3.10 Changes in Final Grades
    • 3.10.1 Assignment of final grades in each course is the responsibility of the instructor of record. Students are urged to meet promptly with the instructor if they have questions about the assigned final grade.
    • 3.10.2 The faculty assigns final grades only after a careful and thorough evaluation of the student’s performance in the course.
    • 3.10.3 A final grade will be changed only for cause and only at the request of the instructor and with the approval of the Vice President of Academic Affairs. The Vice President of Academic Affairs will require the recommendations of the course program director or department chair and division head.
    • 3.10.4 The Vice President of Academic Affairs will not consider a grade change request if it is received by the Academic Recorder more than 120 days after the grade to be changed was recorded except incomplete grades may be no more than 365 days.

Section 4 – Academic Standing Criteria for Academic Progress

    • 4.1 Good Standing
    • A student in Good Standing is allowed to enroll without qualification. To maintain good standing the candidate must have a minimum cumulative graduate grade point average of 3.0. The minimum grade point average required for good standing is based on the sum of graduate degree credits attempted at Norwich, whether passed or failed. Repeat course grades are replaced.
    • 4.2 Placement on Academic Probation
    • Students who fail to earn the cumulative grade point average required for good standing at the end of a semester are eligible to enroll for the following semester on academic probation. Being placed on probation warns the student that academic progress is in jeopardy.
    • 4.3.1 Students who fail to achieve a GPA of 3.0 at the conclusion of two probationary semesters will be dismissed.
    • 4.3.2 At the sole discretion of the School, a student may be required to take a leave of absence for any reason deemed by the School to be in the best interest of the student or the University as a whole.
    • 4.3.3 Students may reapply by submitting to the architecture graduate admissions committee a portfolio and supporting material that meets the current admissions criteria including GPA for University and undergraduate studio courses. The reapplication will include a plan of action addressing the specific deficiencies that caused the dismissal. The courses must be completed within 5 years of initial enrollment.

Section 5 – Classroom Procedures

    • 5.1 TIME
    • Class will meet as scheduled by the Registrar.
    • 5.2 Discipline
    • A member of the faculty is in charge of any classroom and shall have jurisdiction over the classroom and take measures to maintain discipline in conformity with the regulations of the University.
    • 5.3 Cancellation of Class Meeting
    • If the instructor is absent 20 minutes after the scheduled beginning of a class, the class is canceled.
    • 5.4 Class Attendance
    • 5.4.1 Students are expected to attend punctually all scheduled classes and studios and are responsible for handing in all required work on time.
    • 5.4.2 Instructors are responsible for clearly stating the course attendance policy on the syllabus at the beginning of the course.

Section 6 – Final Examinations

    • 6.1 Attendance
    • Attendance at final examinations is mandatory.

Section 7 – Statute of Limitations

    • All course work presented for the Master of Architecture degree must be completed within five years. If a student separates from the university after initial admission and is then readmitted, the currency of credit for the degree will be reevaluated according to the five year standard based on initial enrollment.

Section 8 – Transcripts of Academic Records, Official Transcripts

    • 8.1 The Registrar provides official transcripts of student academic records. Each student is issued an official transcript, at no cost, at the completion of his or her degree from Norwich.
    • 8.2 Official transcripts will be withheld at the request of the Bursar until all financial accounts are settled.

Section 9 – General

    • 9.1 Grievance Procedure
    • Students who are dissatisfied with some aspect of the conduct of a course are encouraged to seek a resolution of the problem. The first step toward that resolution should be a discussion of the problem with the course instructor. If no mutually agreeable solution is reached, the student should next take the matter to the Director of Graduate Architecture. If the Director is unable to resolve the problem, the student should present a written request for relief to the instructor’s School Dean. The statement should include a full description of the problem and a request for specific remedial action. The School Dean will discuss the matter with both the student and the faculty member and will attempt to find a satisfactory resolution of the problem. If the issue is not resolved to the student’s satisfaction, the student may request that the School Dean forward the student’s written request and the School Deanís written determination to the Vice President of Academic Affairs for a final review. The Vice President of Academic Affairs will analyze the material, arrange additional discussion as necessary, and resolve the issue.
    • 9.2 Right of Petition and Appeal
    • .2.1 Students may file petitions with the Registrar for consideration by the Committee on Academic Standing and Degrees requesting exceptions to these regulations. At a minimum the petition must carry a clear statement by the student of the request, the student’s signature and the recommendations by the Director of Graduate Architecture and the School Dean.
    • 9.2.2 All petitions and appeals are to be presented in writing together with the necessary supporting documentation. In addition, if the petition is for an exception to Academic Regulations, the student must specify the grounds to be considered by the CASD in determining whether an exception to Regulations should be granted. Any petition for an exception that lacks justification, will not be considered.
    • 9.2.3 Additional recommendations required — if reference is made in the petition by the student to any Norwich University official, (because of an alleged action or statement by that official which is germane to the petition) that official (faculty member or administrator) must provide a recommendation.
    • 9.3 University Leave
    • University Leave is a leave, not to exceed three years, which permits a student to withdraw voluntarily from the university and return to degree candidacy for the semester of the student’s choice following the degree criteria and academic regulations at the time the student returns. A student in good academic standing who wants to take such leave must submit a written request to the Registrar. The requesting letter must include a justification and the endorsements of the Director of Graduate Architecture, Vice President for Student Affairs, and Bursar.

Appendix A – Academic Dishonesty

    • A.1 Academic Dishonesty is any behavior intended to promote or enhance a student’s academic standing within the University by dishonest means. Acts of academic dishonesty include, but are not limited to, the following:
    • A.1.1 submitting work done by another as your own. Plagiarism is the use of words, ideas, concepts, or work of another, without proper acknowledgment. The direct quotation of the words of another must be set off in quotation marks and acknowledged in a footnote or other acceptable form of citation. The use of paraphrased material, or the ideas, concepts, or work of another must also be acknowledged in a footnote or other acceptable form of citation. Acknowledging sources used in the preparation of an assignment solely in a bibliography does not constitute an acceptable acknowledgment of the words, ideas, concepts, or work of another used in the assignment. In any case where a student is found to have used plagiarized material, an academic penalty will be assessed.
    • A.1.2 submitting your own academic work for credit more than once, whether in whole or in part, in the same course or different courses without the approval of the instructor who is responsible for assigning credit to the work.
    • A.1.3 giving or receiving unauthorized aid on any assignment or examination.
    • A.1.4 altering any University form, record, or document, or forging the signature of any University instructor or official.
    • A.1.5 interfering with, or attempting to interfere with, the access of others to the University computer system, or any part thereof, copying computer files, diskettes, programs, software, or manuals without proper authority, or tampering in any way with the integrity of the University computer system. Interfering with, or attempting to interfere with, the fair and equal access of others to the use of the University libraries or other academic resources.
    • A.2 Acts of academic dishonesty are offenses against established standards of the academic community and the University’s honor code. All suspected acts of academic dishonesty are initially subject to review by the Academic Integrity Committee as provided in paragraph A.4 below.
    • A.3 It is assumed that all students will abide by the Honor Code. Instructors may require students to write and sign either of the following statements, or such other words as shall convey the same or similar meaning, as part of any assignment submitted for academic credit:
    • A.3.1 “I have neither given nor received unauthorized aid on this assignment.” signed/
    • A.3.2 “I certify that this is my own original work, prepared for this assignment only, without any form of unauthorized aid.” Signed/
    • A.3.3 Failure to write and/or sign any pledge will not excuse any student from a violation of these regulations.
    • A.4 The Academic Integrity Committee is comprised of members of the faculty and four students who are chosen by their respective honor committees and chaired by the Vice President of Academic Affairs’s designee. This committee is responsible to the Senate for the implementation of University regulations involving violations of academic integrity. All suspected acts of academic dishonesty, including intentional plagiarism, must be referred promptly to the Academic Integrity Committee. In cases where there is sufficient evidence to support an allegation of academic misconduct, the Committee will review all available facts and authorize an appropriate academic penalty if its review confirms that an act of academic dishonesty or intentional plagiarism occurred. The Committee will forward a record of its findings to the appropriate student honor committee in all cases in which an academic penalty is imposed for an act of academic dishonesty. Decisions of the Academic Integrity Committee may be appealed to the Vice President of Academic Affairs of the University.

Appendix B – Definitions

    • B.1 The following terms and definitions are currently in use at Norwich University relative to student status:
    • B.1.1 Full-Time
    • A student who is registered for eleven or more semester credit hours as either a matriculant or non-matriculant during the fall or spring semester.
    • B.1.2 Part-Time
    • A student who is registered for fewer than eleven but more than 0 semester credit hours as either a matriculant or non-matriculant during the fall or spring semester.
    • B.1.3 Matriculant
    • A student who is a formal candidate for a Norwich degree.
    • B.1.4 Non-Matriculant
    • A student who is not a candidate for a Norwich University degree. All non-matriculants are non-resident students.
    • B.1.5 Resident and Commuter Students
    • These terms differentiate between matriculant students who live on campus (resident) and those who reside off campus (commuter).
    • B.1.6 Enrolled
    • Students who have received academic, financial, and disciplinary clearance to attend the University during a specified period (usually a semester). At the beginning of each semester, students shall follow the instructions issued to them concerning enrollment.
    • B.1.7 Pre-Registered
    • Students who have filed a Course Request Form (RF 2) for the next semester during the Pre-Registration period.
    • B.1.8 Registered
    • Students who have received their approved semester schedule of classes.

Appendix C – Compliance with the Family Education Rights and Privacy Act of 1974

    • C.1 Purpose
    • The purpose of the Family Educational Rights and Privacy Act of 1974 (FERPA) as amended, is to afford certain rights to students concerning their education records. The primary rights afforded are the right to inspect and review the education records, the right to seek to have the records amended and right to have some control over the disclosure of information from the records. The act does not apply to students admitted to the university who have not officially enrolled. Norwich University affords all of the rights under the law to its students.
    • C.2 Annual Notification
    • Students will be notified of their rights as stipulated by FERPA annually by publication in the Academic Regulations, and the Pre-Registration Bulletin or any method deemed appropriate by the Registrar.
    • C.3 Release of Student Record Information
    • In general, Norwich University will not release student educational record information without the expressed, written consent of the student. There are, however, some exceptions:
    • C.3.1 Directory Information
    • C.3.1.1 The following information is designated as “Directory (Public) Information” and may be released without the student’s consent:
      • Student’s name
      • Student’s local address & telephone number
      • Student’s permanent address and telephone number
      • Student’s email address
      • Date and place of birth
      • Dates of enrollment
      • Date of disenrollment, but not the reason if prior to graduation
      • Status of enrollment (i.e. whether the student is, or is not, currently enrolled)
      • Full or part-time enrollment
      • Major field of study
      • Advisor
      • Anticipated date of graduation, if currently enrolled
      • Participation in officially recognized activities and sports
      • Residency – Corps of Cadets, Civilian, Commuter
      • Weight and height of members of athletic team
      • Degrees earned, if any, and date conferred
      • Awards and honors received (including promotions in the Cadet Corps)
      • Most recent educational institution attended.
    • C.3.1.2 Students have the right to withhold the release of “Directory Information.” To do so, a student must make a written request for withholding of this information to the Registrar. All students making this request will be required to meet with the Registrar. It should be noted that if a student asks for “Directory Information” to be withheld, it will be withheld from a variety of sources, including: friends, relatives, prospective employers, honor societies and the news media. Student directories are published at the end of the add/drop period. If the student has not made a request for an information block by that time, his or her name will appear in those directories. Students should be aware that directory blocks are permanent and will not be removed without a written request.
    • C.3.2 Examples of other exceptions:
      • Emergency situation
      • Lawfully issued subpoena
      • School officials with legitimate educational interests as determined by the Registrar
      • State and federal representative as required by law
    • C.3.3 Right to Review Records
    • Students have the right to review any of their educational records except parental financial records or letters of recommendation if the student has specifically waived the right of access to those letters in writing. A fee of $.25 per copy is charged for requested copies of eligible documents. Requests must be made in writing and addressed to the Registrar’s Office.
    • C.3.4 Right to Seek Amendment of an Educational Record
    • Students who believe that information contained in their educational records is in error or misleading may request that the record custodian amend the record. If the record is not amended to the student’s satisfaction, a university hearing may be requested. Requests must be made in writing and addressed to the Registrar’s Office.
    • C.3.5 Student Right of Complaint
    • Students have the right to file complaints with the Department of Education concerning alleged failures by Norwich University to comply with the law. Written complaints should be directed to the Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue SW, Washington, DC 26202-4605; (202) 260-3887, FAX: (202) 260-9001.

Appendix D – Section of the Rehabilitation Act of 1973/ ADA

    • D.1 Section 504 of the Rehabilitation Act of 1973 and/or the Americans with Disabilities Act provides:
    • D.1.1 that no student may be excluded from any program or any course solely on the basis of disability;
    • D.1.2 that modifications in degree or course requirements may be necessary to meet the requirements of some disabled students;
    • D.1.3 that auxiliary aides, such as tape recorders, must be permitted in the classroom when they are required to ensure the full participation of disabled students;
    • D.1.4 that alternate testing and evaluation methods for measuring student achievement will be necessary for students with impaired sensory, manual, or speaking skills (except where those are skills being measured);
    • D.1.5 that classes may have to be relocated to permit access for students with mobility impairments;
    • D.1.6 that special teaching equipment or devices used in the classroom (and in some cases teaching techniques that rely upon the sight, hearing, or mobility of students) may require adaptation in individual cases; and
    • D.1.7 that it is discriminatory to counsel disabled students toward more restrictive careers than nondisabled students unless such counsel is based on strict licensing or certification requirements in a profession.
    • D.2 Admission & Transition:
    • D.2.1 Norwich University will not discriminate against any applicant, who is otherwise qualified, solely on the basis of disability. No inquiry will be made regarding any possible disabling condition until after the admission decision has been made and the applicant informed of acceptance or rejection.
    • D.2.2 Physical Standard:
    • D.2.2.1 Because of the physical training component of the Corps of Cadets program, a physical examination is required for all students admitted to that program. A physical examination is also required of any student participating in intercollegiate sports. Students must meet certain standards of physical ability to participate in these programs. In addition, all students admitted to Norwich University will receive a standard form requesting information about diagnosed disabilities which may have an impact on functioning in the college setting.
    • D.2.2.2 Note: Disability disclosure on the University form is purely voluntary; the form must be returned to the University, regardless.
    • D.2.3 Documentation Procedure:
    • D.2.3.1 Any student who has identified him/herself as having a disability shall submit the following as written documentation in order for accommodations to be made. As appropriate to the type and severity of the disability, written documentation must include: A comprehensive neurological, medical, psychological or educational report by an appropriate licensed medical or educational specialist. This report must contain:
    • D. date of evaluation and/or date of original diagnosis and diagnostic statement identifying the disability with a medical or DSM-IV code (learning disability reports may be no more than five years old; AD/HD reports, no more than three).
    • D. explanation of diagnostic criteria and/or evaluation measures used with all test scores included;
    • D. explanation of current/future functional impact of the condition;
    • D. services, accommodations, treatment, medication, and/or assistive devices currently in use or prescribed;
    • D. credentials of diagnosing professional(s) (all reports must be on standard-size letterhead, signed by the evaluator(s).
    • D.2.4 Requests for Accommodation
    • D.2.4.1 When information is received relating to a disability which may directly affect the academic, psychological or environmental lifestyle of the student, the appropriate university departments or individuals (e.g. Counseling, Commandantís office, Dean of Students, Infirmary, faculty) can be contacted to coordinate the necessary accommodations only after the student’s permission is secured. The following will be the procedure.
    • D. Information will go to the Director of the Learning Support Center for review. If documentation is not sufficient, the student will be referred for further evaluation/verification.
    • D. The Director will determine student eligibility. If the student chooses, an educational profile may be developed listing suggestions for classroom accommodations. (NOTE: The student must formally register with the LSC before accommodations can be arranged.)
    • D. The Director at the signed request of the student will send the academic advisor and course professors a copy of the educational profile. The student must then meet with these individuals to assist with developing a plan for the execution of accommodations pertinent to each distinct course; this should be done within the first two weeks of classes with or without direct consultation with the LSC Director. A written contract can be agreed upon, signed by both parties and sent to the Learning Support Center Director for placement in the student’s file.
    • D. Decisions about specific adjustments to the Educational Profile can be made only in consultation with the student and further diagnostic information; the LSC Director may then revise the list of legal accommodations included in the student’s profile. NOTE: All accommodations must be based on comprehensive, written diagnostic information from a qualified professional. They cannot be based on school programming reports (IEPs), notes or short letters, conversations or informal observations.
    • D. Degree requirements will not be waived for students with disabilities, but course substitutions may be petitioned for in extreme circumstances where accommodations alone have been demonstrated as insufficient to serve the needs of an otherwise qualified disabled student.
    • D.2.5 Confidentiality
    • D.2.5.1 The material provided by the student or by professionals who have been involved in the student’s diagnosis or treatment will be treated as confidential information. Access will be granted only to those involved in the process described above, and only to the extent that it contributes to developing an individual educational plan for the student. Information will be shared with others only with the written permission of the student.
    • D.2.6 Appeal
    • D.2.6.1 Any student dissatisfied with the adjustments made to accommodate a disability will have the right to appeal. The appeal process will be as follows:
    • D. A written statement will be sent by the student to the Director of Human Resources, the University 504 Coordinator: This statement should include all the relevant information and should request clear remedial action. Based on this statement, the Coordinator will either reactivate the individual planning process, or determine that the plan as developed is appropriate. If the appeal is rejected, it may be resubmitted to the Committee on Academic Standing and Degrees. That Committee will conduct an informal hearing on the issue, and either change the individual plan or sustain the original decision.
    • D. The final level of appeal will be the Vice President of Academic Affairs of the University or a designee. This decision will be final.

Appendix E – English as a Second Language

    • E.1 Students eligible for accommodation for functional difficulty with English language are:
    • E.1.1 students enrolled at Norwich having come directly from a non English speaking foreign country.
    • E.1.2 students who are U.S. citizens with background of a multi-lingual environment.
    • E.2 Determination of Eligibility:
    • E.2.1 TOEFL, SAT, ACT, Freshmen Placement Testing scores and transcripts of English courses at the high school or college level will be reviewed by English department personnel to determine placement in ESL or develop-mental English courses. Such students, as an adjunct to course placement, will be automatically eligible for academic accommodations in all university courses, except in situations where the actual English skill is being assessed.
    • E.2.1 Eligibility will customarily expire at the end of the first semester, but may be continued for an additional semester on the basis of English performance, additional diagnostic testing and faculty referral on a case by case basis.
    • E.2.2 All eligibility determination will be reviewed by the English department for final approval.
    • E.3 Allowed Accommodation:
    • E.3.1 Reduction of credit penalty for misspellings, words, usage, errors, and sentence structure and punctuation, errors characteristic of EFL/ESL students, except in coursework where those skills are being directly assessed.
    • E.3.2 Alternative assignments to gain credit for class participation where spoken language productivity is a problem.
    • E.3.3 Allowance of short extensions of time on assignments if appropri-ate tutorial assistance is in process.
    • E.3.4 Allowance of a reasonable amount of extended time for examina-tions with or without a reader (to be administered by the professor or Learning Support Center).
    • E.4 Student Responsibilities:
    • E.4.1 Students with functional language difficulties should seek every opportunity available in the university environment to practice English language in academic and social situations. Members of the Corps of Cadets in their rook semester should work in an ongoing fashion with their company chain of command to take advantage of such opportunities in ways compatible with both academic and Corps standards.

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